Director identification number (DIN) is a unique identification number allotted to a willing person to be a director or is a current director of a company. DIN is acquired by filing an application in eForm DIR-3 on MCA Portal, which was at first a single-time process to be completed by the person who wishes to become a director in one or more company. However, now with the move of the MCA’s registry, it becomes mandatory for every directors having DIN to submit their KYC details in e-Form DIR 3 KYC or Web-KYC every year.

According to MCA recent announcement, any director who was allotted a DIN by or on 31st March 2018 and whose DIN is in endorsed status, should submit his KYC subtleties to the MCA. Further, this strategy is required for the disqualified directors as well.

From the Financial Year 2019-20 onwards, it is compulsory for every director who has been allotted a DIN at the very latest finish of the financial year and whose DIN is in approved status, should file form DIR-3 KYC before 30th September of the immediately next financial year.

For example – For the Financial Year 2021-22, the directors having DIN or Director Partner Identification Number (DPIN) and the directors distributed with a DIN/DPIN by 31st March 2022, need to file the eForm DIR-3 KYC before 30th September 2022.

Checkpoints while filing the eForm DIR-3 KYC:

1. Every Directors unique individual mobile number and email address should be given while filing the eForm. This number and email address should be verified by an OTP (one-time password).

2. The second check implanted here would be that the directors have to use their own digital signature while filing this eForm.

3. Further, the third test to ensure that complete and right information is provided

will be that the eForm should be certified by a Chartered Accountant or Company Secretary, or Cost and Management Accountant.

In the event that a director who should file the e-Form doesn’t file it by 30th September on MCA 21 portal, the department will stamp the DIN of such director as “Deactivated” because of Non-filing of DIR-3 KYC’. Assuming that the director wishes to re-activate his DIN in future by filing the passed out eForm DIR-3 KYC, he can do paying a late charge of Rs 5,000.

For filing your DIR 3 -KYC form, you’ll need the following documents:

1. Details of Nationality. 2. Details of citizenship like gender, date of birth, and so forth. 3. Permanent Account Number (PAN). 4. Visa (compulsory when DIN holder is of foreign nationality). 5. Driving License 6. Aadhaar card. 7. Individual Mobile and Email ID. 8. Proof of Residential location. 9. Voters Identity card

Aside from the things referenced above, kindly keep the accompanying things prepared:

1. Digital signature of the director to file the form. 2. Authentication of the previously mentioned documents by CA, CS, or Cost Accountants who are rehearsing the profession. Authentication by the recommended approved individual if there should be an occurrence of foreign nationalities. 3. A declaration made by them (candidate/director) properly attested by CA, CS, or Cost Accountants who are practicing the profession.

Step 1: Download the form

The initial step is to download the form from the MCA website.

Step 2: Provide DIN details

1. Directors should fill in the DIN in the KYC form, whose status is ‘Approved’

2. Directors with deactivated DIN due to non-filing of KYC Form, can fill the form

after the recommended due date by paying late filing charges

Step 3: Furnish the Required Details in the DIR- 3 KYC Form

1. Name and important credentials: The candidate should mandatorily enter his and his father’s first and last names. The name entered ought to match the one referenced in the PAN. The address referenced here will be confirmed with the PAN database. Abbreviations, short forms, and single letter sets are not permitted.

2. Nationality: It is critical to proclaim your nationality. On account of foreign nationals who serve as company directors, nationality, as pronounced in the identification, ought to be chosen.

3. Declaration of age: An individual should enter his date of birth in the DD/MM/YYYY format. It is important that an individual is at least 18 years old while filling this application.

4. Address: While filing the form your extremely durable residential address is required. Ensure that these details match the proof of permanent address that will be attached. A foreign pin code must be placed provided that the state selected is NA. In case the present residential address isn't equivalent to your permanent residential address, it is compulsory to enter your present residential address too.

5. Verification of PAN: It is mandatory to declare your Permanent Account Number (PAN). After entering your PAN details click on the ‘Verify income-tax PAN’ button. The system will then check your details based on the PAN card number.

Please note: The PAN referenced in the form and the PAN mentioned in the DSC should be no different for successful validation. In the event that the foreign nationals don’t have a PAN, the name referenced in the form should be equivalent to the name referenced in the DSC for successful approval.

6. Updating Contact Details and OTP verifications: It is vital to enter your own mobile number, which will be confirmed by an OTP. Country codes other than +91/91/0 will be permitted provided that the individual is definitely not a resident of India. Moreover, you need to enter your own email ID, which will likewise be confirmed by an OTP. After submitting these details, click on the ‘Generate OTP’ button. Separate OTPs will be sent to your mobile number and email ID.

Step 4: Attachments to be made

Underneath referenced documents should be authenticated to and uploaded by an applicant.

1. Proof of Permanent address. 2. Copy of Aadhaar Card. 3. Copy of Passport. 4. Proof of present address

Note: Any other attachments should be digitally signed by the applicant.

Step 5: Authentication of e-Form

Ensure the eForm is digitally signed by a practising Chartered Accountant/Cost Accountant, or a Company Secretary. It is essential to enter the details of the practising professional and afterward attach their digital signature.

After a thorough proofread, click on the ‘Submit’ button.

Process after form submission

Step 6: SRN Generation

Upon the successful submission of the eForm DIR-3 KYC, an SRN will be generated for the user. This SRN will be utilised for future correspondence with the MCA.

Step 7: Email correspondence

An email with the approval of the receipt of the form will be sent to the personal email ID of the applicant. When the email of approval is received, filing eForm DIR-3 KYC is finished.